Personal Trainer Templates and Business Resources
Personal Trainer Templates and Business Resources
Most personal trainers qualify with strong knowledge of training, nutrition and coaching. Personal training qualifications generally focus on coaching knowledge and delivery. However, new and established trainers still need effective systems for onboarding clients, providing educational resources, managing check-ins and communicating professionally.
Personal trainer templates and business resources exist to solve that problem. Rather than creating every document, guide and piece of content from scratch, coaches can use professionally designed resources that are ready to use from day one.
Explore The PT Pack — personal trainer templates and business resources from £49.
What are personal trainer templates?
Personal trainer templates are pre-built documents, guides and content resources designed for use within a personal training or online coaching business. They cover the practical and professional side of coaching — the materials coaches need to deliver a structured, consistent and credible service to their clients.
Common categories of personal trainer templates include:
- Client onboarding templates — onboarding guide, intake forms and first-session resources
- Client education resources — guides covering training, nutrition, lifestyle and mindset
- Check-in and progress tracking templates — structured tools for monitoring client progress
- Business system templates — documents that support the day-to-day running of a coaching business
- Social media content templates — branded content for Instagram and other platforms
Personal trainer business templates are used by self-employed PTs, online coaches, hybrid coaches and fitness professionals who want to deliver a more professional service without spending weeks creating everything themselves.
Who uses personal trainer templates?
Personal trainer templates and fitness coach templates are used across a wide range of coaching contexts:
- Newly qualified personal trainers who need professional resources from the start
- Self-employed PTs building or growing a client base
- Online coaches delivering remote coaching programmes
- Hybrid coaches working with both in-person and online clients
- Established coaches who want to standardise or improve their existing systems
Whether you are just starting out or looking to professionalise an existing business, personal trainer client templates can help you deliver a more consistent and credible coaching experience.
What problems do personal trainer templates solve?
Building a coaching business from scratch takes significant time. Creating onboarding documents, client education guides, check-in systems and social content individually — while also delivering coaching — is one of the most common challenges personal trainers face.
Personal trainer onboarding templates and business resources address several specific problems:
- Time: Creating professional documents from scratch takes hours. Templates reduce that to minutes.
- Consistency: Templates ensure every client receives the same standard of resource, regardless of when they join.
- Professionalism: Well-designed resources improve the perceived quality of your coaching service.
- Client retention: Structured onboarding and ongoing education resources support better client outcomes and longer retention.
- Social content: Fitness coach templates for Instagram reduce the time spent creating content while maintaining a consistent brand presence.
Templates versus creating everything yourself
Creating your own personal trainer business templates from scratch gives you full control over the content and design. However, it requires significant time, design skill and ongoing maintenance. For most coaches, the time spent creating documents is time taken away from coaching, marketing and growing the business.
Personal trainer templates provide a faster starting point. The documents are already designed and structured. Coaches can focus on delivering coaching rather than building administrative systems.
Templates versus subscription-based coaching software
Subscription-based coaching platforms offer client management, programme delivery and communication tools on a recurring monthly fee. They serve a different purpose to personal trainer templates.
Templates are static resources — guides, documents and content — rather than software. They do not require a monthly subscription, do not replace a coaching platform, and are not client-management tools. They complement the systems a coach already uses.
For coaches who want professional client-facing resources without committing to a monthly software subscription, a one-off template pack is a practical alternative.
Introducing The PT Pack
The PT Pack is a collection of ready-to-use personal trainer templates and business resources designed for personal trainers, online coaches and hybrid coaches. It is a one-off digital purchase — not a subscription — available in two options.
View The PT Pack and compare Basic and Pro.
The PT Pack Basic — £49
Basic includes the core client resources needed to onboard and support coaching clients professionally:
- Complete Client System
- Onboarding Guide
- Training 101
- Nutrition 101
- Lifestyle 101
- Mindset 101
- Smart Swaps
Basic is designed for coaches who want a complete set of personal trainer client templates and onboarding resources. It is available as a one-off purchase for £49, reduced from £99.
The PT Pack Pro — £119
Pro includes everything in Basic, plus the full Instagram content library. This includes Feed and Story templates for transformations, testimonials, quotes, client spotlights, welcome posts and more.
Pro is designed for coaches who want both client delivery resources and online coaching templates for social media content. It is available as a one-off purchase for £119, reduced from £199.
Optional custom branding — £20
Custom branding is available as an optional add-on to either pack. The PT Pack team will apply your logo and brand colours to the relevant resources and deliver your customised version. Custom branding costs an additional £20 and is applied by the PT Pack team after purchase.
Compare Basic and Pro and add custom branding at checkout.
How The PT Pack is delivered
The PT Pack is a digital product. Resources are delivered through Canva and Google Sheets, depending on the resource. No specialist software or paid subscriptions are required to access the standard pack. A free Canva account may be required for Canva resources.
Access to the standard PT Pack is provided digitally after checkout. If you add custom branding, the PT Pack team will contact you separately to collect your logo and brand colours before preparing and delivering your customised version.
The PT Pack is a one-off purchase. There are no recurring charges or subscription fees.
Licence and usage
Your purchase allows you to use the included resources within your own personal training or coaching business and to share the relevant client-facing resources with your own coaching clients.
The resources cannot be resold, redistributed or shared with other trainers or businesses. Full terms are available on the Terms of Service page.
Common questions about personal trainer templates
Do I need design experience to use personal trainer templates?
No. The PT Pack resources are ready to use. You do not need to design or build anything yourself.
Are the templates editable?
The PT Pack is supplied as a collection of ready-to-use resources rather than a DIY editable design-template pack. Google Sheets resources can be used as intended. Changes to visual branding, including logos and colours, are handled through the optional custom-branding service.
Do I need Canva Pro?
No. The resources that use Canva are compatible with the free version of Canva.
Can I use the templates with multiple clients?
Yes. You may use the relevant client-facing resources with multiple clients within your own coaching business.
For a full list of questions and answers, visit the PT Pack FAQ page.
Further reading
View the personal trainer templates — explore Basic and Pro.